Who is the administrator of your personal data?
The administrator, which is the entity deciding on how and for what purpose your personal data will be processed, is the Foundation for the Protection of Memory of Extermination Camp in Treblinka, based in Warsaw Poland, Tłomackie Street 3/5 (hereinafter “the Foundation”).
How to contact us for more information on the processing of your personal data?
Write to the Foundation. Here are our contact details:
e-mail address: firstname.lastname@example.org
Foundation for the Protection of Memory of the Extermination Camp in Treblinka, Tłomackie 3/5, 00-090 Warsaw, Poland.
Where did we get your data from?
We receive it from you when we receive a questionnaire filled in by you with the data of people who died during the Holocaust.
What is the purpose and legal basis for the processing of your personal data by the Foundation?
The legal basis for the processing of your data is your consent given to us when submitting to us a completed questionnaire. You give us your personal information in it. From now on, we can process them in accordance with the Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 (GDPR) and legal acts issued to it.
We process your data solely for the purpose of scientific and historical research. Unless your anonymity has been reserved, according to the statement you have signed, the Foundation may transfer your data to institutions that collect information about victims of the Holocaust like the Foundation and have signed a contract with Foundation with the Data Protection clauses. The Foundation will ensure that your data is processed in compliance with the principle of data minimization (only that data is processed, which is really required), and that, in particular, Article 89 of the Regulation concerning the principles of processing personal data for the purposes of keeping records and historical research will be always and fully respected.
We process your personal data also because it is necessary to keep in touch with you when:
- someone will want to contact you – then we will want to be able to pass you contact to that person;
- it will be necessary for statutory purposes of the Foundation (commemoration of Holocaust victims).
Do you need to provide us with your personal details?
We require that you provide the following personal data to accept the data of the Holocaust victim you have reported:
- first name and last name,
- e-mail address or postal address,
- home country,
- connection with the Holocaust victim.
If for some reason you do not provide this personal information, unfortunately we will not be able to accept your application.
What are your rights to the Foundation in terms of processed data?
We guarantee the fulfillment of your rights in the scope of processed data resulting from the GDPR, i.e. the right to access, rectify, limit their processing, the right to transfer them, not to be subject to automated decision making, including profiling, and the right to object to the processing of your personal data and their removal. However, you must remember that in the case of processing personal data for scientific or historical research, the law allows you to limit your powers to a limited extent so that a once-submitted questionnaire may become an indestructible testimony valid also for future generations.
You can use these rights when:
- regarding the request for data rectification: you will find that your data is incorrect or incomplete;
- you request removal of data, object to processing or withdraw your consent to their processing: pursuant to art. 17 sec. 3 GDPR your data may still be processed by us in a limited scope, primarily for the purposes of historical records. However, we will no longer process them to maintain contact with you, nor will we share them with anyone. In addition, if you have previously agreed to share your data on the Foundation’s publicly available website, your data will be removed from this site. We will also take steps to inform the administrators who process your personal information that they will delete any links to these data, their copies or their replications.
- you will withdraw your prior consent to share your data on the publicly available website of the Data Foundation; your data will be deleted from this page. As with the data removal request, we will take steps to inform the administrators that process your personal information that you want to delete any links to these data, their copies or their replications;
- regarding the request to limit the processing of data: you will notice that your data is incorrect – then you can request restricting the processing of your data for a period that allows us to check the correctness of this data. When you notice that your data is being processed unlawfully, but you will not want it to be removed – then we will limit the processing for the time needed to determine whether the legitimate grounds on our side override the grounds of objection;
- in relation to a request for data transfer: you would like to transfer this data to another organization, then we will make a copy of it, and we will pass it on to you or the designated institution.
You have the right to lodge a complaint regarding the processing of your personal data to the supervisory body, which is the President of the Office for Personal Data Protection (address: President of the Office for Personal Data Protection, 2 Stawki Street, 00-193 Warsaw).
Who do we share your personal information with?
We may transfer your personal data to public authorities, but only if their request results from the applicable law. Your chosen data (name, surname, country of residence and connection with the victim) can also be made available to persons or organizations with a mission similar to ours, so that they can also know the information about the victims of the Holocaust you have given. This can only happen if we have previously obtained your consent and signed by these persons or organizations an appropriate contract with the Foundation providing, in particular, for the proper protection of your data.
Do we pass your data to countries outside the European Economic Area?
Except in the case described above, your personal data may be transferred outside the European Economic Area only if you give your consent, and when the applicable law permits.
How long do we keep your personal data?
We store your personal data indefinitely, because only in this way we can show that the data you submit comes from a reliable source.
Do we process your personal data automatically (including through profiling) in a way that affects your rights?
Your data is not processed automatically.